NC Cabin Rentals
CALL
828-788-0505

Please initial each page and sign the bottom of the agreement in the space provided
Please return it to the following address or fax to: 425-675-7338

Calhoun House Inn & Suites – 110 Bryson Ave, PO Box 2, Bryson City, NC 28713

1    CHECK-IN TIME IS AFTER 3PM EST AND CHECK OUT IS 11AM EST.  NO early check-in or checkout without prior approval.  This agreement does not create a tenancy for the property.  Guests agree to check out on time.

2.    SMOKING - This is a NON-SMOKING house.  There is no smoking on the property.  If we detect that you have smoked on the premises, your ENTIRE security/damage deposit is subject to forfeiture.

3.    PETS are permitted at the house only with prior approval.  A $25/ night pet fee applies.  Limited to pets under 50 lbs. Pets should be bathed and treated for flees prior to arrival.  No bathing of pets is allowed at the Calhoun House.  Pets are not allowed on the furniture.  Pet owners must clean up all pet refuse.  Pet owners are responsible for the cost of repairing any damage caused by their pet.

4.    The suites will not be rented to vacationing students or singles under 25 years of age unless accompanied by an adult guardian or parent.

5.    CHILD SAFETY – Some games provided for our guests may contain small pieces or parts.  They may not be suitable for young children who may put things in their ear, nose or mouth.  Do not allow young children to play unsupervised with games.  The owners do not guarantee the safety of visiting children.  Supervise your children carefully at all times.

6.    PAYMENT – With only 4 available suites, advance payment is required to reserve any suite. Reservations made more than 60 days before your arrival date require a $200 deposit. Reservations made more than 30 days before your arrival date require a 50% deposit with the balance of rent due thirty 30 days before your arrival date. Reservations made within 30 days of your arrival date require payment in full. The advance payment will be applied toward the room rent.  Please make payments in the form of credit card, traveler’s checks, bank money orders, cashier’s checks or personal checks payable to Calhoun House Inn & Suites.  The advance payment is not a damage deposit.        

7.    DAMAGE/SECURITY DEPOSIT – When paying by credit card, the credit card will act as your security deposit.  Any other form of payment requires a damage/security deposit of $200.  The deposit is NOT applied toward rent; however, it is fully refundable within fourteen (14) days of departure, provided the following provisions are met.

a.                     No damage is done to the house or its contents, beyond normal wear and tear, and no contents are found missing from the house.

b.                     All trash is placed in the refuse container outside and soiled dishes are cleaned.

c.                     All charges accrued during the stay are paid prior to departure.

d.                     No linens are lost or damaged. We do not permit towels or linens to be taken from the house.  We suggest you bring your own beach towels for swimming, rafting, tubing, etc.

e.                     No unauthorized early check-in or late check-out.

If paying by credit card, additional charges may be charged to the card to cover any damages that exceed the amount of the security deposit that was collected.

8.    CANCELLATIONS more than 30 days prior to the arrival date receive a full refund*.  Cancellations less than 30 days before the arrival date receive a full refund* for each night the suite is rented to another guest and credit toward a future night stay for each night the suite is not rented to another guest.
*All refunds of credit card payments are subject to a $25 fee or 5% of the refund amount, whichever is greater.  Early departure does not warrant any refund of rent or deposit.

10.    MAXIMUM OCCUPANCY - The maximum number of guests in an individual suite is limited to four (4) persons.  An additional charge of $10.00 per person per night for guests in addition to four (4) will be assessed.

13.    NO DAILY MAID SERVICE – While linens and bath towels are included in each suite, daily maid service is not included in the rental rate however, is available at an additional rate.

14.    RATE CHANGES – Until confirmed by payment, rates are subject to change without notice.

15.    FALSIFIED RESERVATIONS – Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will not be permitted to check in.

17.    PARKING is limited to 2 vehicles per suite, parked only in designated parking areas.

18.    REFUNDS - Changes in furniture, decor, or amenities, or inconveniences such as power outages, road closures, weather conditions, acts of God, allergic reactions, sensitivity to cleaning supplies used, neighborhood construction or neighborhood noise, will not allow you to reduce or eliminate the rate of your stay.

20.    PARTIES are not permitted in the suites.  Feel free to have another family over for dinner, but you must adhere to the maximum occupancy for which you have paid for sleeping. The house may not be used for parties and/or receptions without prior approval.

21.    WILDLIFE is normal in the mountains. Warn children not to touch or feed local wildlife.

22.    ITEMS LEFT BEHIND after checking out are returned on request.  If you wish to have it returned, you must call as soon as possible.  I will inform you of the shipping and handling cost and with your approval, deduct it from your credit card or deposit refund to cover the expense.

23.    TELEVISION – Cable TV and wireless Internet are provided, but not guaranteed.  We do not guarantee that utilities will not be interrupted due to circumstances beyond our control (i.e. trees falling on power lines, snow outages, etc.).  The owners are not responsible for any material viewed on a TV, DVD or Internet that may contain material not suitable for all ages.  Please supervise children while they are watching television, DVDs or Internet. 

24.    CALHOUN HOUSE INN & SUITES is privately owned.  The owners are not responsible for any accidents, injuries or illness that occurs while on the premises or its facilities.  The Homeowners are not responsible for the loss of personal belongings or valuables of the guest.  By accepting this reservation, it is agreed that all guests are expressly assuming any risks during their use of the premises or others whom they invite to use the premise.

By signing below, I agree to all terms and conditions of this agreement.

Printed Name:____________________________________________________________

Signature:_______________________________________________Date_____________